The Lenches · Worcestershire

Privacy Policy

For the Lenches website and community mailing list.

1. Introduction

The Lenches Community Mailing List ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are

The Lenches Community Mailing List is operated as part of the website thelenches.org.uk, which serves the local community. The Lenches Club CIC (Ab Lench Road, Church Lench, WR11 4UQ) is collaborating with us to manage a joint mailing list to provide news, events, and community information. The Data Controller responsible for your data is Jonathan Fletcher, who can be contacted at website@thelenches.org.uk.

3. What data we collect

This website contains no forms, no analytics and no tracking, so it collects no personal data from visitors. We collect and process the following personal data only when you ask to join our mailing list, or when you email us:

  • Name
  • Email address
  • Communication preferences
  • Any additional information provided voluntarily (e.g., event interests, community involvement)

4. How we use your data

We use your data to run the newsletter and to respond to you. We process your personal data to:

  • Send newsletters and updates about local events, community initiatives, and news
  • Respond to enquiries and manage our communications
  • Improve our services based on feedback and interactions
  • Comply with legal obligations

5. Lawful basis for processing

We rely on the following lawful bases under UK GDPR:

  • Consent: You have explicitly opted in to receive communications, either by emailing us to ask to be added or through a written sign-up process.
  • Legitimate interests: To provide relevant community information that benefits residents.
  • Legal obligations: Where necessary to comply with applicable laws.

6. Data sharing

Your personal data will be shared by The Lenches Club CIC with The Lenches Community Mailing List to ensure seamless communication about community events and news. Our newsletter is sent using MailerLite, who process subscriber details on our behalf. We do not sell or share data with third parties, including sponsors, for marketing purposes.

7. Data security

We take appropriate security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. This website is served over an encrypted HTTPS connection, and access to personal data is restricted to authorised personnel only.

8. Data retention

We will retain your personal data for as long as you remain subscribed to our mailing list. You may unsubscribe at any time, and your data will be deleted unless required to be retained for legal reasons.

9. Your rights

Under UK GDPR, you have the right to:

  • Access your data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Withdraw consent for data processing
  • Object to processing based on legitimate interests
  • Lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data rights have been violated

10. How to contact us

If you have any questions about this policy or wish to exercise your data rights, please contact Jonathan Fletcher at website@thelenches.org.uk.

11. Cookies and website tracking

This website does not set any cookies and does not use analytics or tracking of any kind. We do not build a profile of visitors, and nothing you do on this site is recorded by us.

Some pages link out to other organisations — for example Google Calendar for hall and club bookings, and ticketing, club and parish websites. Those services set their own cookies once you follow the link, and are covered by their own privacy policies rather than this one.

Our newsletter is sent using MailerLite, which records whether emails are delivered and opened so we can tell the newsletter is working. You can unsubscribe from any newsletter using the link at the bottom of it.

12. Updates to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on the website and, where appropriate, notified via email.

Effective date: 20th July 2026. By subscribing to our mailing list, you confirm that you have read and agree to this Privacy Policy.